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Bill Pay and Spend Management

Bills paid on time, spend under control

From vendor bills to employee expenses, we manage the details so nothing falls through the cracks. With streamlined approvals, automated workflows, and clear visibility into spending, you can keep your business moving without getting buried in busywork.

Xero Platinum Partner and 2026 Mid-Size Firm of the Year

Why It Matters

Every bill paid. None by surprise.

Missed payments, duplicate bills, and unexplained expenses can create unnecessary costs and confusion. We bring your payables and spending into one organized process, so you always know what's due, what's been paid, and what needs your approval.

custom-bullet Bills entered, coded, and scheduled on time

custom-bullet Approval workflows, so nothing gets paid without sign-off

custom-bullet Payment by check, ACH, wire, or card

custom-bullet Card spend matched to receipts and coded every month

 

Bill Pay - No Surprises (1)

With Us vs Without us

Inbox chaos, or one clean workflow

Bills in email, receipts in pockets, and card charges no one remembers. Here's what changes when payables and spend run through one process.

DIY Bill Pay

Scattered

across inboxes, cards, and reminders

 

 

Missed due dates

A bill sits in someone's inbox until the late fee arrives.

 

Duplicate payments

The same invoice gets paid twice, and nobody notices for months.

 

Receipt chasing

Month-end means asking the team for receipts they've lost. 

 

No clear picture

You can't see what's committed until it's already spent. 

with Accounting prose

One workflow

in Ramp, approved by you

 

 

Payments on schedule

Bills are entered and queued for payment before they're due.

 

Built-in checks

Reviews help catch duplicates and errors before payment.

 

Receipts matched

Charges are matched to supporting documentation each month.

 

Clear spend visibility

Know what you owe, what you've paid, and where your money is going.

What you geT

Everything you need to stay on top of spending

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Bill entry and payment

We collect and code bills sent to your dedicated email address, then prepare approved bills for payment by check, ACH, wire, or card.

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Approval workflows

Approval rules in Ramp mean the right person signs off before anything goes out.

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Receipt matching

Card transactions matched to receipts and coded to the right accounts every month.

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Spend reporting

Payables and card spend in your monthly reports, so you see what's committed and what's paid.

How it works

A simple process means less work for you.

Scattered invoices, missing receipts, and surprise expenses make it harder to manage your money. We bring everything together in one streamlined process, giving you more visibility, fewer headaches, and greater control over spending.

01

Set up

We connect Ramp to Xero and set your approval rules, payment methods, and spend policies.

02

Capture

Bills come to one email address, and card receipts are collected as you spend.

03

Approve

Once approved, bills are scheduled for payment according to their due dates and selected payment methods.

04

Reconcile

We reconcile payments and card charges and include your spending activity in the monthly close.

Pricing

More support, without more complexity.

Bill pay and spend management are available as an add-on to your Accounting Prose services. We'll build a solution around your business, with an upfront setup fee and ongoing monthly support.

ACCOUNTING ADD-ON

Scales with you

Pricing includes a one-time setup fee and a monthly service fee, both based on your annual revenue.

Bill entry, coding, and payment
Custom approval workflows in Ramp
Card and receipt reconciliation
Monthly spend reporting

 

FAQs

Questions founders ask us

We work with innovative companies across diverse industries including: SaaS, HaaS, Marketing Agencies, Consultants, Law Firms & eCommerce.

Take bills off of your plate

Spend less time managing payments and more time running your business. Let's talk about simplifying your payables, streamlining approvals, and giving you greater control over spending.

Book a Call